Outlook E-Mail Migration User Doc

1. Make sure your UBIT e-mail account is activated. You can do this by clicking on this link;  http://email.buffalo.edu/cgi-bin/enable.pl

2. Outlook 2003 – please refer to CIT’s instructions which can be found at this web link;  http://ubit.buffalo.edu/mail/outlook.php

Then continue to step 2.

Outlook 2007

In Outlook 2007, create a new account for the UBIT e-mail account

a.

Select Tools, then Account Settings.

b.

The Account Settings window should appear, click on the New button.

c.

You may get a Choose E-mail Service window appear, if so select Microsoft Exchange, Pop3, IMAP, or HTTP and click on the Next button.

d.

The Auto Account Setup window should appear. Check the Manually configure server settings or additional server types and click on the Next button.

e. The Choose E-mail Service window should appear. Select Internet E-mail then click the Next button.

f.

The Internet E-mail Settings window should appear. Enter your full name, your UBIT E-mail address, ex: jdoe@buffalo.edu  Select IMAP from the Account Type drop-down menu. For Incoming mail server enter imap.buffalo.edu  For Outgoing mail server (SMTP) enter smtp.buffalo.edu Your User Name should be entered correctly but double check to make sure. Uncheck the Remember password box unless you really want the client to enter your password for you. Do not need to enter password information at this time if you do not want to. Click on the More Settings button.

g.

The Internet E-mail Settings window should appear. The General tab should be selected by default. Enter the name you would want the account to display, ex: UBIT E-Mail. The next two are optional. You may enter your Organization and Reply E-mail address. Ex; University at Buffalo and jdoe@buffalo.edu. Next, click on the Advanced tab.

h.

You see a line that says Use the following type of encrypted connection: under the Incoming Server (IMAP). Use the drop-down menu to select SSL. You will notice that the Incoming server (IMAP) field has changed from 143 to 993. This is fine.

i. If this is a desktop machine that you are re-configuring e-mail for please click the OK button and proceed to step l. If this is a laptop or home computer, please continue to step j.

j.

If this is a laptop, on the line Use the following type of encrypted connection: under Outgoing server (SMTP), use the drop-down menu to select TLS. Then click on the Outgoing Server tab.

k.

Please check the box next to My outgoing server (SMTP) requires authentication. If you do not want to be asked for your password every time you send an e-mail then select Log on using and enter your Username, jdoe, and Password. Then click on the OK button.

l. You should now be back to the Internet Settings window. Click the Next button.

m.

The Congratulations window should appear. Click on the Finish button to complete the account setup.

3. Remove the forward from UBIT to SENS e-mail

a. Cut and paste this link into your Internet browser and follow the directions; http://ubit.buffalo.edu/mail/forwarding/remove.php

b. Possibly add an option to use SAMBA. Only thing is people may have trouble connecting to SAMBA. Would love feedback on this one.

4. Put a forward on your SENS e-mail account to send SENS email to your UBIT account

a. This can be a little tricky. If you are not familiar or comfortable using a UNIX terminal shell/session please e-mail senshelp@buffalo.edu and we will assist you with this.

b. If you are comfortable using a UNIX terminal session then follow these steps;

i. Please SSH into unix.eng.buffalo.edu or unix.nsm.buffalo.edu This can be done by running Putty. If you do not have Putty please click on this link to download it and follow the instructions that are at this link; http://ubit.buffalo.edu/software/win/putty.php

ii.

Once installed, click on the link for Putty that was just created and enter unix.eng.buffalo.edu or unix.nsm.buffalo.edu in the Host name field and click on Open.

iii.

You will see a window like the one below. At the login: prompt, enter your ENG or NSM username and password when prompted.

iv. Once logged in type the following at the prompt to remove your .forward file if it exists with out the ~>;

~> rm .forward

v. Next type the following with out the ~> to create a proper .forward file;

~> pico .forward

vi.

You should get a window that looks like this;

vii. Type in your e-mail address which should look something like this where ubitname is your UBIT username;

ubitname@buffalo.edu

viii.

Now hit the Ctrl-X key sequence and press Y to save .forward file.

ix. To verify the file was created, type with out the ~>;

~> more .forward

x. You have successfully created a .forward file.

5. Copy e-mail folders from SENS account to UBIT e-mail account

a. This can be done by dragging and dropping folders from your SENS e-mail account into your UBIT e-mail account.

b. Make sure that you click on the folder and wait for it to refresh. If you do not, you may lose messages in that folder.

6. After all the email has been transferred to the UBIT account and you have confirmed that the folders copied over fine, delete the account for SENS e-mail.

For Outlook do the following;

a.

     Select Tools then Account Settings.

b.

The E-Mail Accounts window should appear. Select the SENS account and click on the Remove button.

c.

      A confirmation windows should appear. Click on the Yes button.

d.

The Account Settings windows should still be there. Click the Close button to complete the instructions.

You will want to restart Outlook so the changes will be refreshed. If you have any questions about this process please e-mail: senshelp@buffalo.edu